Division — what builders should know
What does division mean? The definition
Die Divisioning describes how to tender construction services and serves as a basis for preparing offers by construction companies and craft businesses. With a division, potential providers receive precise specifications of the required work and materials so that they can tailor their offer exactly to the requirements of the project. Standardised texts for specifications, plans and technical drawings are generally used for this purpose. Thorough reporting is essential for building owners in order to obtain complete and clear offers and to avoid later ambiguities or additional costs.
How important is the division for building owners?
Divisioning is of great importance in order to make the progress of a construction project smooth and transparent. Through a detailed list of services, also known as a quote, the bidding contractors receive an exact list of all work steps and materials. This minimizes the risk of misunderstandings, incorrect cost estimates, and incomplete offers.
A few reasons why the division is particularly important:
- Clear offer structure: Only a detailed division enables providers to submit realistic and comprehensive offers.
- Reduce the risk of subsequent demands: A rough or incomplete list of services can lead to misunderstandings, which later result in expensive additional demands.
- Cost transparency: Thorough management ensures that all cost factors can be calculated in advance, which is essential for reliable budget planning.
In Switzerland, it is particularly important that the return form is detailed and precise in order to meet the high requirements of the authorities. The client is ultimately liable for the work carried out and can be confronted with high costs if the work does not comply with the necessary standards due to incorrect descriptions.
Devisioning steps
Devisioning is carried out in several steps. These ensure a clear and precise call for tenders, which leads to precise and comparable offers:
- Hire experts: Preparing detailed tender documents is a complex task that requires extensive civil engineering knowledge and technical experience. It is therefore advisable to hire experts such as architects, civil engineers or specialized construction management companies to ensure professional and complete management. These experts help to design the tender in such a way that the risk of additional demands is minimized, which pays off by amortizing the initial planning costs.
- Preparation of the report: The basis of every call for tenders is List of services, which precisely describes the required work and materials. Standardised texts, so-called Standard positions, which are collected in Switzerland in the standard position catalogue (NPK), make it easier to prepare the tender and provide a reliable basis. Even the module DeltaDevis is often used to create service specifications.
- Create drawings and plans: An exact and true-to-scale plan is essential for successful division. If there are no plans available, scale drawings should be made by specialists. These plans make it easier for providers to provide accurate and cost-effective offers and save time and costs by reducing demand for additional information.
- Compare offers: The more detailed the return, the more precise the incoming offers are. An expert can review the incoming offers and assess whether they include all required construction services and materials. It is recommended to select providers with relevant references, qualifications and sufficient capacity to ensure that the project runs smoothly.
- Placing an order: Once the best price-performance ratio has been found, the contract is awarded. For this purpose, the client concludes a work contract with the selected provider and thus ensures the binding fulfilment of the agreed construction services.
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